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H-1B Payment Process

Effective October 28, 2025, each hiring unit will need to use their own p-card to cover Department of Homeland Security filing fees and reconcile these charges in accordance with NU policy in order to sponsor H-1B scholars.

DHS Fees

H-1B Petition Type Processing Fee Premium Processing Fee Fraud Fee Dependent I-539 Fee (requires separate G-1450)
Change of Status $460 $2805 (required) $500 $470 if needed
Change of Employer $460 $2805 (if needed) $500 $470 if needed
Extension/ Amendment $460 $2805 (if needed) Not Needed $470 if needed
Overseas/ Consular $460 $2805 (required) $500 Not Needed

DHS Fee Payment Process

  1. Complete the  Example found here. 

    1. Use Adobe to fill in the form.
      1. Applicant/ Petitioner/ Requestor Information:
        1. Given Name: 花影直播
        2. Middle Name: Leave Blank
        3. Last Name: Employee's First Name and Last Name
      2. Credit Card Billing Information:
        1. Fill in all the information as you would for any other p-card purchase. 
        2. Authorized Payment Amount:
          1. Enter the TOTAL amount of filing fees due (Ex: $460 +$2805 +$500 = $3765)
          2. If included, the H4 dependent petition requires its own G-1450. 
    2. Print the form and sign using blue or black ink.
      1. Print and sign the form. USCIS does NOT accept electronic or digital signatures. 

  2. Submit Form G-1450 to OISS Advisor as an individual file. 

  3. OISS Advisor submits G-1450 Form and petition to USCIS.

  4. P-card is charged by USCIS when petition is processed.

    1. The USCIS charge on your p-card will reflect the total amount of all fees. There will not be line items per fee.  Charges to the p-card will appear as USCIS but will also list the service center of processing. For example, the charge may appear like “USCIS – California Service Center” or “USCIS – CSC." It is our understanding that USCIS shreds the G-1450 as soon as the payment information is entered/processed.

P-Card Considerations

Fill in all credit card information on the G-1450 as you normally would for any other p-card purchase. 
 
If your p-card is expiring soon, renew it before completing this form or use a card that will be valid far enough into the future.  Please make sure your credit card daily and monthly limits are sufficient to cover all fees and any other costs you may have pending, as H1B petitions may require several weeks to be processed both internally and at USCIS. 

Please ensure your pro-card is authorized to charge merchant code 9399.  

If the card information is not accurate, USCIS will reject the petition, which may result in a delayed start date or possible gaps in employment authorization.  A rejected petition is returned to us, which can take several weeks and until that point, we are not notified. 

What if I don't have a P-Card?

Follow instructions to complete an application for a p-card: Getting a Card: Procurement and Payment Services - 花影直播. 
 
If needed, current cardholders can request adjustments or a higher p-card limit . 
 
Reach out to corporate-card@northwestern.edu if you have any questions. The corporate card office is aware of the situation and understands the time sensitive nature of the request.